Payroll poster board and binder



1954 v R. c. FITZGERALD 2,6

PAYROLL POSTER BOARD AND BINDER File Aug- 11 1952 2 Sheets-Sheet l NAM l WH/TE PAYROLL l 33 N INVENTOR.

Fife (hr/es fifzyera/d Dec. 7, 1954 R. c. FITZGERALD PAYROLL POSTER BOARD AND BINDER 2 SheetsSheet 2 Filed Aug. 11, 1952 l H BE r INVENTOR. Rw Mar/e5 fi/fzyem/ ,4 TTORNfY.

United States Patent 2,696,393 PAYROLL POSTER BOARD AND BINDER Application August 11, 1952, Serial No. 303,777 Claims. (Cl. 282-29) This invention relates to improvements in a com bined payroll poster board and binder.

The principal objects of this invention are:

First, to provide a binder for payroll records includ ing weekly payroll summaries and 'ndividual payroll data sheets and be used to conveniently and accurately enter payroll data simultaneously on the three forms and to also enter working time as the work is performed.

Second, to provide a payroll poster board and binder that will act as a storage binder for individual payroll data sheets and weekly payroll summaries and permit to the current summary sheet for entrance of hours work by the employees and other essential data.

Third, to provide a system of payroll record sheets in combination with a binder that will permit the simultaneous entry of payroll data on a pay slip, individual pay data sheet and a weekly summary.

Fourth, to provide a payroll record system 'that is particularly adapted for use in relatively small establishments having limited number of employees.

Fifth, to provide a payroll record system and a binder that will automatically provide each employee with a notice of the amount of his earnings and deductions therefrom as is required by law.

Sixth, to provide a novel form of binder or book for removably holding payroll ords can be easily kept and data easily entered therein in a particularly novel and eflicient fashion.

Seventh, to provide a novel form of loose leaf binder with 'a removable binder strip adapted to hold perforated loose leaf sheets in the binder in an easily removable and adjustable manner.

Other objects and advantages of the invention will be apparent from a consideration of the following description and claims.

The drawings two sheets, illustrate a highly practical form of the poster board and binder together with the payroll data sheets adapted to be stored and recorded upon therein.

Fig. 1 is a fragmentary plan view of the binder with the record forms stored therein as the forms will be retained for storage and throughout the work period for entry of hours work therein.

Fig. 2 is a fragmentary transverse cross sectional view through the binder and forms taken along the plane of the broken line 2-2 in Fig. 1.

' Fig. 3 is a fragmentary poster board with part of the forms in position therein as the forms will be located during the time that the payroll is being made up.

Fig. 4 is a fragmentary cross sectional view' through i he lginder taken along the plane of the line 4-4 in Fig. 5 is a fragmentary cross sectional view through the removable binder strip that retains the data sheets in the binder and taken along the plane of the line 5-5 in Fig. 1.

The combined posting'board and binder includesa book-like binder 1 having a front cover 2 and back cover 3 hingedly connected at their adjacent sides to a backboneportion 4. The covers 2 and 3 are desirably of stiff stock, but any, type of folder or binder conthe purpose of the invention. The inner side of. the back cover 3 is desirably reinforced with a, metallic backing plate 5 that is permanently record sheets so that the recposts, the

2,696,393 Patented Dec. 7, 1954 secured to the back cover. The backing plate 5 forms a firm writing surface in the event that the cover itself is not of sufiicient stiffness and smoothness for this purose. p The swinging or outer edge of each of the covers 2 and 3 is provided with a pair of binder posts 6 that project upwardly or inwardly from the inner surfaces of the covers. As is more particularly illustrated in Fig. 2, the binder posts 6 include lower body portions and reduced outer ends 8 with a retaining tip or collar 9 on the outer end of the post. Desirably, the collar or tin 9 is of less diameter than the main body portion 7 of the post and the tip coacts with the end of the body portion of the post to form an annular locking groove around the reduced portion 8 of the post. Coacting with the pairs of binding posts 6 are a pair of metal binder strips 10 each of which has holes formed therein adapted to receive the outer ends of the posts. Slidably supported on each of the binder strips is a locking strip 11 which also has holes therein indicated in Fig. 1 at posts. The lock longitudinally extending slots holes 12. The slots 13 are narrower than the diameter of the outer tips 9 of the binder posts and the slidable character of the lock strips on the binder strips permits the slots 13 to be brought into registry with the tips 9 to lock the rivets 13A slidably join the strips on the binder posts 6.

In order to support the binder strips 10 and lock strips 11 at the proper elevation for easy. engagement of the lock strips in the locking grooves of the binder binder strips 10 are provided with a plurality of holes 14 formed therethrough and arranged to register with locator pins 15 projecting upwardly from the edges of the cover between the binder posts 6 e locator pins 15 are shown in greater detail in Fig. 2 and are provided with slightly enlarged upper ends 16 that are positioned at the level of the underside of the lock strips 11 when the lock strips are engaged with the binder posts. Desirably the upper ends of the locator posts are slightly enlarged for a purpose that will appear presently. While the front cover 2 may be provide with less locator pins 15 than the right cover, the pins desirably aligned with part of the ins in the back cover so that the two binder strips and lock strips are interchangeable between the two covers.

In order to hold the lock strips in adjusted engagement with the binder strips the lock strips 11 are provided with depressed dimples or detents 17 that are engageable in the keeper holes 18 formed in the binder strips 10 (see Fig. 5). If desired, a flyleaf 19 adapted to carry information such as a tax schedule may be bound on its inner edge between the upper edge of the backing plate 5 and the upper edge of cover 3. The flyleaf can then be folded in the binder when not in use and folded outwardly as illustrated for use for posting the payroll records.

The record sheets and papers which are loosely bound in the binder as thus described include a weekly summary sheet 20 and individual payroll record sheet 21, and a pay slip 22. It will be understood that a plurality of these sheets and slips may be bound in the binder as required, but only a single copy of each paper is illustrated in detail for purpose of explaining the operation of the system that is recommended for use with the posting board and binder.

The weekly summary sheet is substantially wider than either of the covers 2 or 3 and is provided along its left edge with apertures 23 that are adapted to receive the binder posts and pins on the front cover of the binder. The summary sheet is folded near its midsection but not in its exact middle so that its right edge underlies the top of the sheet and clears the binder strip 10 on the front cover when the summary sheet is bound to the front cover as indicated at 24 of Fig. l. The weekly summary sheet 'is printed with ruled lines and indicated to provide an employees name column 25 followed on the right by a series of eight columns 26 corresponding to the days of the week and a weekly total column in which the hours worked by each employee can be entered during the week. A numbered column 27 is provided for accurately associating each employee with the proper line on the sheet. Desirably the employees name is entered in the column opposite the ntunber corresponding to his clock number or the number of his time card. A wide column 28 is provided for remarks as may be necessary and a second identifying number column 27A is provided near the fold line of the summary sheet. 10

The right portion of the summary sheet contains ruled lines and columns with payroll recording areas that are identical with the areas on the individual record sheet 21 as will be described. The right edge of the summary sheet is provided with holes 29 adapted to receive and 1 be mounted over the locator pins and binder posts on the rear cover 3 when the left edge of the summary sheet is removed from the front cover binder and the sheet is unfolded into flat position to extend across both of the covers as is illustrated in Fig. 3. 2

The individual payroll record sheet 21 includes employee data spaces at the top as indicated at 30 and it will be noted that .the space reserved for clock number at 31 is desirably filled in with a number corresponding with the number of the employee in the summary sheet 25 as indicated at 32. The lower portion of the individual sheet is ruled and lined to provide a plurality of vertical columns 33 for various types of earnings, a plurality of columns 34 for recording various deductions, a net pay column 35, and a check number column 36 as Well so as other columns as may be desired. Along its left edge, the individual record sheet is provided with a payroll period number column 37 which associates a single horizontal line with selected pay periods. By providing 26 lines as indicated and by printing the the sheet with similar information, a single sheet can be made to hold the payroll data for 52 weeks or for a whole year for each individual employee. Quarterly I and semi-annual and total lines may be provided as desired. Particular attention is invited to Fig. 3 where 40 it will be noted that the payroll period number line 37 on the left edge of the individual data sheet is lo cated adjacent to the employee number line or column 27A on the summary sheet when the two sheets are bound on the right edge of accurate location of any period line in the column 37 opposite the employee line on the summary sheet 20. In the example illustrated, it will be noted, for instance, that the payroll period line 10 of the H. White individual data sheet is positioned opposite line 12 of the summary n" sheet which line is the line assigned to H. White. The sheets are thus set up to record the payroll data of H. White in the tenth week of H. Whites individual record.

The pay slip 22 to the captions and spaces on the individual record sheet and the weekly summary for the entrance of payroll data.

A carbon sheet 42 is provided for use in posting pay- 70 roll data and the reverse side of the pay slip is provided with a carbon transfer coating at 43 along the back of the pay data area thereof so rectly on the pay slip will be transferred to the pay period line of the subadjacent individual pay data sheet 7' and from there to the appropriate employee line of the weekly summary sheet. The pay slip 22 includes a check portion 44 that can be easily severed from the pay slip along the perforated lines 45 and 46.

In use, the payroll posting board and record binder is 8 adapted to hold a number of individual record sheets on the rear cover corresponding to the number of employees plus a .few extra sheets. The binder may also hold a supply of. the pay slips 22. The left cover or front cover during the Work period is adapted to hold the weekly 8 reverse side of 35 the back cover 3. This permits 45 includes along its upper portion a pay data area 38 with captions and spaces corresponding "1- The slip is provided along its right edge with a series of equally spaced holes 39 that will selectively pins and binder posts on the back A semi-circular recess 40 is notched in the 0-" that data entered disummary as illustrated with summary sheets for previous weeks bound underneath the current sheet for storage. In this portion it is convenient for the paymaster to open the binder and enter the hours Worked by each employee periodically throughout the week as desired. At the end of the payroll period and in the process of making up the payroll, the pay slips and individual pay data sheets are unbound and removed from the back-cover and placed conveniently alongside of the binder. The current weekly summary sheet is unbound from the front cover and unfolded and placed on the back cover where it is accurately located and held by the binder posts and locator pins on the back cover. The paymaster then takes each individual pay data sheet, successively, and places it with the carbon sheet 42 over the right half of the weekly summary sheet being careful to aline the proper pay period line of the individual data sheet with the appropriate employee line of the summary sheet. In the example illustrated in Fig. 3 the papers are set up to record the earnings and pay of the twelfth employee H. White in the tenth Week or payroll period of H. Whites individual data sheet. The paymaster then places a blank pay slip 22 over the individual data sheet recording of the pay data. becomes a permanent record roll for the particular pay period involved. The individual pay data sheet includes accumulative record of all the pay data for each individual through the year or other Working period. The pay slip provides information which is required by law to be furnished to employees for tax p rposes and this information is conveniently attached to the check by which the employee is paid. The employer is thus not required to make up a separate tax withholding statement for the employee to comply with the tax laws. At the end of the bookkeeping year the binder 1, provides a convenient storage and binder medium for the payroll record for the year and during the year the binder greatly facilitates the handling and keeping of the payroll records.

Desirably, the holes 39 in the pay slips 22 are slightly smaller than the enlarged heads The weekly summary then and summary of the maypay slip and the right edges of the subadjacent individual record sheet and summary sheet during the posting operation.

Having thus described my invention, what I claim as new and desire to secure by Letters Patent is:

1. A combined payroll posting board and payroll reclock strip on the back cover, a summary sheet having holes along its left edge receiving the pins on said front cover, said summary sheet being wider than said front cover and folded along its midportion to lie on said front cover, said summary sheet aving a series of equally spaced aligned holes along its right edge adapted to be positioned over the pins cover to overlie the insides of both said covers when said summary sheet is unfolded posts on said front cover, individual pay data sheet removably overlying-die in- 1g a multiplicity of aligned holes in its right edge spaced qually to the holes in said individual data sheet, the xtreme right edge of said slip having a notch therein pposite said computation portion, said computation porion having a carbon transfer coating on its reverse side, he right edge of said summary sheet projecting beyond he line of holes therein further than he individual sheet projects 1nd having a vertical row of numbers thereon corre- ;ponding to a series of employee name lines extending iorizontally across said summary sheet whereby the num- Jers are exposed beyond the edge of the individual pay sheet and are selectively exposed by the notch in said pay slip when the summary sheet and a superirnpose pay slip and individual pay sheet are engaged with the pins on said back cover, said individual pay sheet and the right side of said summary sheet having corresponding pay computation areas adapted to underlie the computation portion of said slip, the individual sheet being divided into a vertical series of horizontally extending pay period areas each corresponding to one of the holes in the right edges numerals along the right edge of the sheet outwardly from the line of holes therein, and a flat hard backing plate on the inside of said back cover.

2. A combined payroll posting board and payroll record binder comprising, a binder having a back bone with front and back stiff covers hinged to the opposite edges thereof, pairs of binder posts aligned along the insides of the free edges of said covers, said binder posts having upper ends reduced in diameter with lock grooves therein, a binder strip removably mounted on each pair of posts and having holes adapted to pass said posts, lock strips slidably mounted on said binder strips and having holes adapted to pass said posts, said lock strips having slots opening to the holes therein, said lock strips being adjustable to alternatively bring the holes and slots therein into registry with the holes in said binder strips and said lock grooves, a plurality of locator pins aligned between the posts on said back cover and having heads disposed at the level of the grooves in said posts, said binder strips having holes therein positioned to receive said heads whereby the heads support said said grooves, the space between adjacent posts and being an integral multiple of the space between the closest spaced pins, and a flat hard backing plate on the inside of said back cover.

3. A combined payroll posting board and payroll record binder comprising, a binder having a back bone with front and back covers hinged to the opposite edges thereof, at least one cover having a hard smooth inner surface, pairs of binder posts aligned along the insides of the free edges of said covers, said binder posts having upper ends reduced in diameter with lock grooves therein, a binder strip removably mounted on each pair of posts and having holes adapted to pass said posts, and lock strips slidably mounted on said binder strips and having holes adapted to pass the ends of said posts, said lock strips having slots opening to the holes therein, said lock strips being adjustable to alternatively bring the holes and slots therein into registry with the holes in said binder strips, a plurality of locator pins aligned between the pair of posts on said one cover and having heads disposed at approximately the level of the grooves in said posts, said binder strips having holes therein positioned to receive said heads whereby the heads will support said lock strips at the level of said grooves, the spacing between said posts and pins being an integral multiple of a common dimension.

4. A combined payroll posting board and payroll record binder comprising, a binder having a back bone with front and back covers hinged to the opposite edges thereof, at least one cover having a hard smooth inner surface, pairs of binder posts aligned along the insides of the free edges of said covers, said binder posts having upper ends reduced in diameter with lock grooves therein, a binder strip removably mounted on each pair of posts and having holes adapted to pass said posts, and lock strips slidably mounted on said binder strips and having holes adapted to pass the end of said posts, said lock strips having slots opening to the holes therein, said lock strips being adjustable to alternatively bring the holes and slots therein into registry with the holes in said binder strips, a plurality of locator pins aligned between the pair of posts on said one cover and having heads disposed at approximately level of the grooves in said posts whereby the heads will support said lock strips at the level of said grooves, the spacing between said posts and pins being an integral multiple of a common dimension.

5. A loose leaf payroll posting and record system comprising, a binder having front and back covers hinged together, one of said covers having a hard smooth inner surface, means positioned along the insides of the free edges of said covers for releasably binding the edges of papers therein, a plurality of summary sheets having one edge adapted to be received on the other of said covers, said summary sheets being wider than said other cover and folded along their mid-portion to lie on said other cover with their other side terminating short of said one side,

be received and bound on said one cover to overlie the insides of both said covers when one of said summary sheets is unfolded and removed from the binding means on said other cover, said summary sheets having a plurality of employee name lines extending horizontally thereacross and identified by vertical number columns located at the free edge of said other side thereof and adjacent the fold therein, and a plurality of individual pay data sheets removably overlying the inside of said one cover and having one edge selectively received by the means on said one cover, said individual sheets having an employee data area at the top and a plurality of sub pay period lines extending horizontally thereacross and spaced equally to the spacing of the name lines on said summary sheets and numbere along the edge of the sheet, said individual pay sheets and the other side of said summary sheet having corresponding vertically extending pay computation areas adapted to overlap with the numbers of the employee lines and pay period lines lying in exposed adjacent position when said sheets are superimposed and bound on said one cover.

6. A loose leaf payroll posting and record system comprising, a plurality of summary sheets having holes along one side adapted to receive binding posts, said summary sheets being folded along their mid-portion to lie with their other side terminating short of said one side, said summary sheets having a series of aligned holes along their other side adapted to be positioned over other posts when one of said summary sheets is unfolded, said summary sheets having a plurality of employee name lines extending horizontally thereacross and identified by vertical number columns located at the edge of said one side adjacent the fold therein and at the extreme other edge thereof, pay data sheets having a multiplicity of equally spaced aligned holes in one edge, the holes in said individual sheets being spaced equal to a function of the spacing of the lines on said summary sheets, said individual sheets having an employee data area and a plurality of sub pay period lines extending horizontally thereacross and spaced equally to the spacing of the name lines on said summary sheets, the pay period lines being identified by columns of numerals located along the edges of the individual sheets, the other edges of said summary sheets and the number column thereon being extended beyond the holes in the other edge of the summary sheet to be exposed when the holes in the other edge of the summary sheet and the holes in a superimposed individual sheet are in registry, said individual pay sheets and the other side of said summary sheet having corresponding vertically extending pay computation areas adapted to overlap when said sheets are located on the same posts, and a plurality of pay slips having a plurality of holes along one side adapted to selectively receive the posts on which said sheets are received, said slips including a pay data area corresponding to and adapted to overlie the pay computation areas of said sheets.

7. A loose leaf payroll posting and record system comprising, a plurality of summary sheets having holes along one side adapted to receive binding posts, said summary sheets being folded along their mid-portion to lie with their other side terminating short of said one side, said summary sheets having a series of aligned holes along their other side adapted to be positioned over other posts when one of said summary sheets is unfolded, said summary sheets having a plurality of employee name lines extending horizontally thereacross and identified by vertical number columns, a plurality of individual pay data sheets having a multiplicity of equally spaced aligned holes in one edge, the holes in said individual sheets being spaced equal to a function of the spacing of the lines on said summary sheets, said individual sheets having an employee data area the and a plurality of sub pay period lines extending horizontall-y thereacross and spaced equally to the spacing of the name lines on said summary sheets, the pay period lines being identified by a column of numerals located along the edge of the individual sheets outwardly from the line of holes therein, the other edges of said summary sheets having a column of name line numbers disposed outwardly from the holes therein further than the individual sheets project beyond the holes in the individual sheets to expose the name line numbers adjacent to the sub pay period line numbers when an individual sheet is superimposed on a summary sheet with the holes in the individual sheet in registry with the holes in the other edge of the summary sheet, said individual pay sheets and the other side of said summary sheet having corresponding vertically extending pay computation areas adapted to overlap when said sheets are located on the same posts, and a plurality of pay slips having a plurality of holes along one side adapted to selectively receive the posts on which said sheets are received, said slips including a pay data area corresponding toand adapted to overlie the pay computation areas of said sheets.

8. A combined payroll posting board and record binder comprising, a binder having a back bone with front and back covers hinged to the edges thereof, one of said covers having a hard smooth inner surface, means disposed along the insides of the free edges of said covers for releasably binding and vertically locating the edges of papers therein, a summary sheet folded from top to bottom and slightly off center whereby the upper leaf thereof projects beyond the lower leaf, said summary sheet having employee lines extending across both leaves and numbered on the extreme edge of the lower leaf, the top leaf having a name column and work time entry columns, a portion on the free edge of said top leaf releasably coacting with said binding means on the second of said covers with the folded edge of the summary sheet exposed on said second cover, a plurality of single leaf individual pay data sheets each having a portion along one edge releasably coacting with said binding means on said one cover, said individual sheets having pay period lines extending thereaeross and numbered outwardly of the binder attaching portions thereof, said pay period lines being spaced equally to said employee lines, an attaching portion near the free edge of the lower leaf of said summary sheet adapted to coact with the binding means on said one cover and spaced inwardly from the edge of the lower leaf to expose the numbers thereon when both the lower leaf and an individual sheet are bound on said binding means on said one cover with the individual sheet over the lower leaf, said lower leaf and individual sheets having pay record columns registering when the binder coacting portions thereof are in registry, and a plurality of pay slips each having a pay record line divided correspondingly to the record columns of said sheets, and a notch in the edge aligned with the record line, said pay slips having a portion spaced from the notched edge releasably coacting with the binding means on said one cover whereby the notch in the slip will expose a selected number on the edge of the lower leaf of the summary'sheet positioned under the slip on the same binding means.

A combined payroll posting board and record binder comprising, a binder having front and back covers, one of said covers having a hard smooth inner surface, means disposed along the inside of the free edges of said covers for releasably binding and vertically locating the edges of papers therein, a summary sheet folded from top to bottom and slightly off center whereby the upper leaf thereof projects beyond the lower leaf, said summary sheet having employee lines extending across both leaves and numbered on the extreme edge of the lower leaf, the top leaf having a name column and work time entry columns,

a portion on the free edge of said top leaf releasably or acting with said binding means on the second of said co\ ers with the folded edge of the summary sheet exposed o saidsecond cover, a single leaf individual pay data shee having a portion along one edge releasably coacting witl said binding means on said one cover, said individua sheet having pay period lines extending thereacross ant numbered outwardly of the binder attaching portion there of, said pay period lines being spaced equally to said em ployee lines, an attaching portion near the free edge 0 the lower leaf of said summary sheet adapted to coac with the binding means on said one cover and spaced in wardly from the edge of the lower leaf to expose the numbers thereon when both the lower leaf and an individual sheet are bound on said binding means on saic' one cover with the individual sheet over the lower leaf, said lower leaf and individual sheet having pay record columns registering when the binder coacting portions thereof are in registry, and a pay slip having a pay record line divided correspondingly to the record columns of said sheets and a notch in the edge aligned with the record line, said pay slip having a portion spaced from the notched edge releasably coacting with the binding means onsaid one cover whereby the notch in the slip will expose a selected number on the edge of the lower leaf of the summary sheet positioned under the slip on the same binding means.

10. A combined payroll posting board and record binder comprising, a binder having front and back covers, one of said covers having a hard smooth inner surface, means disposed along the inside of the free edges of said covers for releasably binding and vertically locating the edges of papers therein, a summary sheet folded from top to bottom and slightly off center whereby the upper leaf thereof projects beyond the lower leaf, said summary sheet having employee lines extending across both leaves and numbered along an edge of the lower leaf, the top leaf having a name column and work time entry columns, a portion of the free edge of said top leaf releasably coacting with said binding means on the second of said covers with the folded edge of the summary sheet exposed on said second cover, and a single leaf individual pay data sheet having a portion along one edge releasably coacting with said binding means on said one cover, said individual sheet having pay period lines extending thereacross and numbered along the edge of the sheet, said pay period lines being spaced equally to said employee lines, an attaching portion near the free edge of the lower leaf of said summary sheet adapted to coact with the binding means on said one cover and spaced inwardly from the edge of the lower leaf to expose the line numbers on said summary sheet when both the lower leaf and an individual sheet are bound on said binding means on said one cover with the individual sheet over the lower leaf, said lower leaf and individual sheet having pay record columns registering when the binder coacting portions thereof are in registry.

References Cited in the file of this patent UNITED STATES PATENTS 

